Terms of Use

1. About these terms

These draft Terms of Use describe invited access to Iris, operated by Project Iris LLC, 7796 South Crestone Peak, Littleton, CO 80127. Contact hello@projectiris.co. These draft terms are presented for review and are not effective. A final agreement will state its version, effective date, and acceptance process.

2. Eligibility and account responsibilities

Iris is intended for U.S.-based interior design firms and their authorized adult staff, clients, and contractors. Users must be at least 18 and legally able to agree to the terms. Provide accurate account information, use your own login, safeguard credentials, and promptly report suspected unauthorized access. Do not share an individual account or attempt to access information without permission.

3. Firm agreements and user acceptance

Individual users accept user terms for their own authorized use. A person accepting a firm subscription agreement must have authority to bind that firm. An ordinary user’s acceptance does not itself authorize charges to a firm. A separately accepted firm agreement governs subscription charges and any firm-specific commercial terms.

4. Project roles and access

Account Admins manage firm settings, staff access, and firm projects. Staff Members work on assigned projects within their permissions and may invite clients and contractors to those projects. Changing project status requires the appropriate permission. Unassigned projects are accessible within the firm only to its Account Admins. Authorized Iris platform administration and support access may apply separately.

Clients and contractors receive view-only access to their assigned Proposed or Active projects. A person can have projects shared by multiple firms; removing access from one firm does not automatically remove access granted by another. Entering someone’s contact details does not itself invite them or give them access.

5. Project status and closed projects

Completed and Lost projects are view-only for authorized firm staff and inaccessible to clients and contractors. Those statuses do not cancel firm service, delete records, or begin a cancellation retrieval period. An authorized change back to Proposed or Active can restore editing and retained external assignments; people deliberately removed remain excluded. Project status does not change the number of active staff licenses.

6. Ownership and permission to operate Iris

The firm, uploader, or other rights holder retains ownership of project content. Uploading does not transfer ownership to Iris or settle ownership disputes between firms, clients, contractors, suppliers, photographers, or others. You must have the rights and permissions needed to upload and share content and personal information.

Iris and its providers need limited permission to host, store, copy, transmit, display, and technically process content to provide, maintain, secure, and support the service, fulfill authorized sharing and retrieval, and meet legal obligations. That permission lasts only as needed for those purposes and lawful retention. It does not authorize unrelated marketing, sale of customer content, or general-purpose AI training. Identifiable promotional use requires separate permission.

7. Confidentiality and acceptable use

Nonpublic project content should be used for authorized project and service purposes. Access does not give you permission to republish confidential information or use another person’s intellectual property beyond the rights granted. Safeguard any authorized downloads.

Do not use Iris unlawfully, infringe rights, upload malware, harass others, misrepresent your identity or authority, bypass permissions, disrupt the service, or extract another customer’s content without authorization. Report suspected misuse or infringement to hello@projectiris.co. Final confidentiality and copyright procedures remain subject to attorney review.

8. Project information and professional responsibility

Iris organizes records entered by users and does not independently verify specifications, measurements, pricing, code compliance, suitability, approvals, order status, tracking, or delivery dates. A recorded selection status is not Iris’s professional approval or a client’s legally binding acceptance. Verify information with the responsible professional, supplier, or other source before purchasing or performing work.

Reports, binders, and other downloaded copies may become outdated. Iris does not replace professional judgment, project contracts, inspections, or required business records. External supplier and carrier websites operate under their own terms.

9. Fees and customer commitments

Fees, staff-license rates, billing frequency, renewal, and refunds will be governed by a separately accepted firm agreement. One license applies to each active Account Admin or Staff Member per firm; clients, contractors, pending invitations, and deactivated staff do not use active staff licenses. Project count and status do not determine license charges. These user terms alone do not impose charges, establish automatic renewal, or convert free access to paid access. Clients and contractors are not charged merely for accepting an invitation. Documented customer-specific commitments must be respected.

10. Cancellation and retrieval

An authorized Account Admin may request firm cancellation at hello@projectiris.co. Iris will confirm the service-end date and retrieval and deletion dates. Individual account closure does not cancel firm service or automatically delete records the firm maintains.

Proposed policy: at firm service end, ordinary editing and external access end. The Account Admin has 90 calendar days to request secure retrieval, which may initially be assisted by support. Retrieval must respect private-note permissions, third-party rights, and firm boundaries. Reports and binders may not contain every record or attachment.

Operational project content will be deleted within 30 calendar days after that retrieval window, subject to legal requirements and preservation obligations. Backup expiration and limited business-record retention will follow the finalized Privacy Policy. Reopening service does not guarantee recovery of deleted information.

11. Suspension and service availability

Iris may need to restrict access to address unlawful use, material breach, security threats, or legal requirements, with notice and an opportunity to resolve the issue where appropriate. Suspension is distinct from cancellation. The final terms will address notice, cure periods, and service discontinuation.

The proposed service is provided on an as-available basis without a guarantee of uninterrupted or error-free operation or the accuracy of third-party information. Mandatory legal protections and remedies remain applicable. Warranty language and liability allocation are still subject to attorney review.

12. Governing law and updates

Colorado law is the proposed governing-law starting point, subject to mandatory applicable law. Venue, liability limits, and dispute procedures are being finalized with counsel; this draft does not impose arbitration, a class-action waiver, or a particular liability cap.

The final terms will identify how changes are notified and when renewed acceptance is required. A general update should not silently override a firm-specific price commitment or authorize new charges. Contact hello@projectiris.co with questions.